Not specified
Department Of Agriculture (DOA): Registry Clerks
Role Overview
The Department of Agriculture (DOA) is offering Registry Clerk positions responsible for providing registry counter services, handling enquiries, and managing incoming and outgoing correspondence. The role also involves maintaining effective filing and record management systems, registering and dispatching mail, and operating office equipment related to registry functions, including the franking machine.
Position Title: Registry Clerk
Reference Number: 3/3/1/47/2025
Location: Pretoria, Gauteng
Salary: R228 321 per annum, (plus competitive benefits)
Job level: Grade 12 / Junior / Entry level SA Government Jobs
Provide registry counter services.
Handle telephonic and other enquiries received.
Receive and register hand delivered mail / files.
Handle incoming and outgoing correspondence.
Receive sort, register and dispatch all mail.
Distribute notices on registry issues.
Render an effective filing and record management service.
Opening and close files according to record classification system.
Filling / storage, tracing (electronically / manually) and retrieval of documents and files.
Complete index cards for all files.
Operate office machines in relation to the registry function.
Open and maintain Franking machine register.
Frank post, record money and update register on a daily basis.
Undertake spot checks on post to ensure no private post is included.
Lock post in postbag for messengers to deliver to the Post Office.
Open and maintain remittance register.
Record all valuable articles as prescribed in the remittance register.
Hand delivers and signs over remittances to finance.
Send wrong remittances back to sender via registered post and record reference number in register.
Keep daily record of number of letters franked.
Process documents for archiving and / disposal.
Electronic scanning of files.
Sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor.
Keep records for archived documents.
Applicants must be in possession of a Grade 12 Certificate (NQF Level 4).
Knowledge of registry duties, practices as well as the ability to capture data and operate a computer.
Working knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working environment.
Understanding of the work in registry.
Planning and organisation skills,
Language skills and Communication skills (verbal and written).
Flexibility and work within a team.
Key Responsibilities
• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail / files.
• Handle incoming and outgoing correspondence.
• Receive sort, register and dispatch all mail.
• Distribute notices on registry issues.
• Render an effective filing and record management service.
• Opening and close files according to record classification system.
• Filling / storage, tracing (electronically / manually) and retrieval of documents and files.
• Complete index cards for all files.
• Operate office machines in relation to the registry function.
• Open and maintain Franking machine register.
• Frank post, record money and update register on a daily basis.
• Undertake spot checks on post to ensure no private post is included.
Entry Requirements
• Applicants must be in possession of a Grade 12 Certificate (NQF Level 4).
• No experience required.
Listing Source
This opportunity was sourced from Graduates24. Always verify final requirements and deadlines on the official source before applying.
About Not specified
This matric job is offered by Not specified, based in Pretoria.
Why This Is Good for Starters
This opportunity at Not specified is specifically designed for candidates with a matric certificate — no degree or diploma required. In South Africa, where youth unemployment exceeds 45%, positions like these provide a critical entry point into the formal economy. You will gain practical work experience, develop professional skills, and build a track record that opens doors to future opportunities. Many successful professionals started with exactly this kind of role.
Gauteng is South Africa's economic hub with the highest concentration of corporate headquarters. Competition is fierce but opportunities are abundant.
CV Tips for This Application
- List your matric subjects and results — employers want to see you passed
- Include any short courses, computer literacy training, or first aid certificates
- Highlight soft skills: reliability, punctuality, teamwork, communication
- Add references from teachers, community leaders, or previous volunteer supervisors
- Keep your CV simple and honest — do not exaggerate or fabricate experience
Application Checklist
- Read the full job description carefully before applying
- Prepare an updated CV tailored to this specific role
- Write a brief cover letter explaining why you are a good fit
- Apply as soon as possible — positions may close without notice
- Double-check your contact details are correct on your CV
- Follow up after 2 weeks if you have not heard back
Frequently Asked Questions
Can I apply with matric only?
Check the requirements section above for education requirements.
Do I need experience?
No, this opportunity does not require prior experience.
Can I apply if I live in another province?
Most opportunities accept applications from candidates across South Africa. Check the requirements for any location-specific criteria.
What happens after I apply?
After submitting your application, the employer will review it. If shortlisted, you may be contacted for an interview. Response times vary by employer.
Is this matric job paid?
Yes, this opportunity offers: R228321
When is the closing date and what if I miss it?
No closing date specified. Apply as soon as possible as positions may fill quickly.
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